• What is Chronoptic?

    Due to a conflict with another app whose name is very similar to our original name of HourTracker, we are in the process of rebranding our app with the name Chronoptic.  Same app, different name.  We will roll this out in version 1.2, due around the end of July.

  • When I turned the phone on in a new time zone, why did all my IN and OUT times change?

    While time is always recorded in Universal Time Coordinates, or UTC, it is displayed on the Time Card according to the time zone you are in right now. If you punch in while in New York at 9:00 AM EST, your IN time shows as 9:00 AM. If you then turn off your phone, fly to LA, and turn the phone back on, once the phone figures out that it is now in the Pacific time zone, that same IN time now shows as 6:00 AM, because it was 6:00 AM in LA when you punched in. All IN and OUT times are adjusted accordingly when the phone registers in a new time zone. Data stored in the internal database is unaffected; only the display of the data changes.

  • What happens when I travel to another time zone?

    The app always records time in Universal Time Coordinates, or UTC. No matter where you are in the world, UTC time is the same. So if you punch in just before you leave New York, and punch out just after you arrive in Los Angeles (only after the flight crew says it is safe to turn on your phone, of course), the 6 hours of flight time will be recorded properly even though the phone’s clock, knowing what time zone it was in at either end, said 9:00 AM when you left and 12:00 noon while you sat waiting on the tarmac at LAX for your plane to find an open gate.

  • What is the Time Reporting Interval?

    Use the Time Reporting Style to set the minimum billable unit. So if you bill in units of quarter hours, set the Interval to 15 minutes. If you bill in tenths of an hour, set it to 6 minutes. Any number of minutes that evenly divide an hour are possible.

    Technically speaking, the Time Reporting Interval defines the step size of the grid imposed by the Time Reporting Style. It does not determine the origin of the grid, or where the grid points sit, only the distance between them.

    Like other Time Reporting options, the Interval has no effect on what time is actually recorded in the internal database, only how it is reported on the timecard. You can change the Interval after the fact and see how it affects billable hours, but the exact values are always retained.

  • What are the Interval Max and Min Time Reporting Styles?

    Like Interval Round, Interval Max and Min report the exact IN time and filter the OUT time to report on a grid whose origin is the IN time with grid steps set by the Interval. However, while Interval Round reports the nearest grid point for the OUT time, Interval Max reports the next largest grid point, like a ceiling operation, while Interval Min reports the next smallest grid point, like a floor or truncate operation. So if you want to bill the whole interval as soon as it starts, you choose Interval Max. If you want to bill the interval only once the whole interval has elapsed, you choose Interval Min. Choose Interval Round to split the difference and bill an interval once it is half over.

  • What is the Interval Round Time Reporting Style?

    Interval Round is a Time Reporting Style that forces the OUT time, as reported on the time card, to sit on the closest grid point of a grid whose origin is the IN time. The size of the grid steps is controlled by the Time Reporting Interval. Use this style to force the interval durations to be uniform.

    Put another way, the IN time is reported exactly as recorded, while the OUT time is rounded to force the duration of the entry to be in units of the Time Reporting Interval. For example, with an Interval of 15 minutes, if you clock in at 8:02, your possible OUT times are 8:17, 8:32, 8:47, etc. So if you actually clock out at 8:14, your OUT time will report as 8:17 for a total interval of 15 minutes. Again, the exact IN and OUT times are maintained internally.

  • What is the Punch Round Time Reporting Style?

    Punch round reporting is a Time Reporting Style that forces all IN and OUT times, as reported on the time card, to sit on the closest grid point of a grid whose origin is the top of the hour. The size of the grid steps is controlled by the Time Reporting Interval. You use this reporting style to force all of your IN and OUT times to appear uniform.

    For example, with Punch Round using an Interval of 15 minutes, all IN and OUT times will be reported as being at the closest of zero, 15, 30 or 45 minutes after the hour. So in this case, an IN time of 8:02 will report as 8:00, while an OUT time of 8:13 will report as 8:15. But remember, the exact IN and OUT times are always kept internally.

  • What is the Exact Time Reporting Style?

    As the name implies, with Exact reporting, IN and OUT times are reported exactly as they are recorded in the database.

  • What is the Time Reporting Style?

    The Time Reporting Style dictates whether and how IN and OUT times are snapped to a grid when reporting on the Time Card. The grid step size, if used, is controlled by the Time Reporting Interval. There are five reporting styles: Exact, Punch Round, Interval Round, Interval Max, and Interval Min.

  • What is Time Reporting?

    Time Reporting controls how Entries present themselves to you on the Time Card. Changes to time Reporting affect only what is reported, not what is stored in the internal database.

    Specifically, Time Reporting is a collection of per project configuration options that filter IN and OUT times as they are displayed on the time card. These options have no effect on how data is recorded in the database. Exact IN and OUT times are always recorded. Changing the Time Reporting options may affect the total hours reported on your timecard, but changes are non-destructive. You can experiment with different settings to see how it affects billable hours, but you can always go back by simply reverting the configuration to its previous state.

  • Why do I need to enter a Start Date or Pay Period?

    This information is used to determine how the data is displayed in the time card view.  Each time card shows the hours spent for a particular pay period, and you may move among the time cards by tapping the arrows near the top of the time card.  The size and start dates of the pay periods are determined by the Start Date and Pay Period project configuration, where periods start at regular intervals, sized according to Pay Period, and starting at Start Date.

  • Can I enter rates in currencies other than dollars?

    The app currently only supports rates in US dollars. We plan to support other currencies in the future.

  • What are my export options?

    You can export entries of a particular project via email in a CSV (Comma Separated Values) file. This is a plain text file with data representing IN and OUT times, as well as category and comment data.  The file can then be imported into Excel, Numbers, or some other spreadsheet or database program. Export is initiated by tapping the icon in the lower right corner of the Punch Clock View.

    At the time of export, you may choose to send all of the entries for the project, or only those associated with a particular date range.  Further, you may choose to send the raw punch times or the data as viewed in the app itself, as conditioned by the project configuration (rounding, time interval, etc.).  Either way, times and dates in the output file will be represented in the time zone you were in at the time you exported the data.

  • How do I see the time intervals?

    Each time card entry displays either the time interval or dollar amount associated with that entry in a right aligned green button.  The time interval is a function of the IN and OUT times, which are the raw punch times filtered through the project configuration options.  The dollar amount is simply the time interval multiplied by the rate configured for the given project.

    Globally toggle between time interval and dollar amount display by tapping the green time/dollar button in any entry.

  • How do I see the billed amount?

    Each time card entry displays either the time interval or dollar amount associated with that entry in a right aligned green button.  The time interval is a function of the IN and OUT times, which are the raw punch times filtered through the project configuration options.  The dollar amount is simply the time interval multiplied by the rate configured for the given project.

    Globally toggle between time interval and dollar amount display by tapping the green time/dollar button in any entry.

  • What is that blinking number?

    In addition to the tick marks, the total elapsed time for the currently open Entry is drawn on the clock face, blinking to remind you that the entry is clocked in. This value may be partially obscured some times by the hands of the clock, as would a date window on your wrist watch. But don’t worry, the value is also visible inside the Entry on the Time Card, located off to the right, inside the green button.

  • The hour bars filled up — did the app stop?

    When you fill up the clock face with hour bars, after having been clocked in for more than 12 hours continuously, the hour bars all remain lit, while the minute marks behave as normal for each additional hour. But don’t worry: the app has not stopped working. The exact IN and OUT times are always maintained, even when spanning multiple days. There is just nowhere to put the additional hour bars

  • Why did the blue marks disappear?

    The blue tick marks illustrate the entry which is currently open. Once you clock out, they are removed from the display. The clock continues to show the current time, however.

  • Why are some tick marks light blue?

    When you have chosen a Time Reporting Style other than Exact, you may have already billed for some time that has not elapsed. These minutes are drawn as a lighter shade of blue. For example, if you are using Punch Round with Interval 15 minutes, and it is currently 8:12, the app knows that if you clocked out know, the Time Card would report 8:15 as the OUT time. To distinguish the three billed but not yet elapsed minutes between 8:12 and 8:15 from minutes that have actually elapsed, the app colors these tick marks a lighter blue. At any given time, then, you can easily see what you would bill for if you clocked out now.

  • What are the blue tick marks?

    While you are punched in, the app helps you visualize your time by plotting the billable minutes and hours on the clock face. As billed minutes accumulate, they are highlighted in blue on the clock. After a full hour elapses, the minutes disappear and are poured into an hour bar that shows where the hour hand has been in the time you have billed, while the minutes for the next hour begin accumulating.